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1. Overview
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All photo and video assets are stored in Nextcloud under the main folder named Social Media. Within this folder, there are separate subfolders for different purposes:
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All photo and video assets are stored in **Nextcloud **under the main folder named Social Media. Within this folder, there are separate subfolders for different purposes:
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- Interview
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- **Interview**
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- Contains finalized interviews (both documents and any accompanying visual files).
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- Foto
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- **Foto**
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- Contains subfolders for each project, where you store all related photos and videos.
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- WMW Film
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- **WMW Film**
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- Central location for all videos needed to create the final film.
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2. Folder Structure and Usage
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Interview
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Save all completed interviews here.
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This may include PDF versions, transcribed text, or any promotional visuals created from those interviews.
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Foto
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For each project, create a dedicated subfolder (e.g., Project_X_Photos).
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Place all raw images, edited images, and short video clips that support that specific project into its corresponding subfolder.
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WMW Film
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Use this folder to collect all relevant raw video material.
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This is the base from which the official film or highlight reel will be assembled.
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Keep a clear naming convention for your video files (e.g., Date_ProjectName_ShortDescription.mp4) so you can easily locate them later.
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4. Access and Permissions
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The Social Media folder in Nextcloud can be accessed by team members with the appropriate login credentials.
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If you don’t have access, please contact Prof Kubica for permission.
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5. Further Steps
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Regularly review and clean up old or unused files.
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Ensure all media is uploaded at the highest possible quality so that future edits or promotions won’t be limited by low-resolution assets. |
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### 2. Folder Structure and Usage
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1. **Interview**
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- Save all completed interviews here.
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- This may include PDF versions, transcribed text, or any promotional visuals created from those interviews.
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2. **Foto**
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- For each project, create a dedicated subfolder (e.g., *Project_X_Photos*).
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- Place all raw images, edited images, and short video clips that support that specific project into its corresponding subfolder.
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3. **WMW Film**
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- Use this folder to collect all relevant raw video material.
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- This is the base from which the official film or highlight reel will be assembled.
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- Keep a clear naming convention for your video files (e.g., *Date_ProjectName_ShortDescription.mp4*) so you can easily locate them later.
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### 3. Best Practices
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- **Consistent Naming Conventions**
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- Include the date, project name, and a brief description of the file (e.g., *2025-01-16_WMWWorkshop_Interview01.jpg*).
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- This practice makes it simpler to sort and retrieve files quickly.
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- **Organization**
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- Create a new subfolder for each new project or campaign under **Foto**.
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- Within each subfolder, keep original/unedited files separate from edited ones to avoid confusion.
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- **Version Control**
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- When making updates or edits, you can add a suffix like `_v2`, `_v3`, etc., to the file name.
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- This helps track the most recent version while preserving older ones if needed.
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### 4. Access and Permissions
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- The **Social Media** folder in Nextcloud can be accessed by team members with the appropriate login credentials.
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- If you don’t have access, please contact the project lead or **[Prof Kubica / your IT admin]** for permission.
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### 5. Further Steps
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- Regularly review and clean up old or unused files.
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- Ensure all media is uploaded at the highest possible quality so that future edits or promotions won’t be limited by low-resolution assets.
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---
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**Sources & References**
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- [Nextcloud Official Documentation](https://nextcloud.com/support/)
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- [Best Practices for File Naming (Stanford Libraries)](https://library.stanford.edu/research/data-management-services/data-best-practices/best-practices-file-naming)
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Use these guidelines to maintain consistency and clarity in your team’s photo and video repository. If you have any questions or require additional details, feel free to update this page or reach out to your project lead. |
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